Skip to content

Privacy Policy Luzmo job applicants Effective Date: 09/09/2024

At Luzmo NV, we respect the privacy of all job applicants and are committed to protecting your personal data. This privacy policy explains how we collect, use, and protect your personal data when you apply for a job with us, in compliance with both the EU General Data Protection Regulation (GDPR) and applicable US data protection laws.

1. Data Controller

For the purposes of data protection laws, Luzmo, located at Martelarenlaan 38, 3010 Leuven, Belgium, is the data controller for the information you submit during the application process.

2. Personal Data We Collect

When you apply for a job with us, we may collect the following personal data:

  • Identification Information: Name, date of birth, contact details (email, phone number, postal address).

  • Professional Information: Resume/CV, cover letter, job qualifications, educational background, work experience, references.

  • Sensitive Information: In some cases, we may collect data related to diversity and inclusion (e.g., race, gender, disability status) in accordance with applicable laws and only with your explicit consent.

  • Application Data: Interview notes, assessments, and communication records during the recruitment process.

3. Purpose of Data Collection

We use the personal data you provide to:

  • Evaluate your qualifications and assess your candidacy for the job you are applying for.

  • Contact you for further information or updates regarding your application.

  • Facilitate interviews and other recruitment processes.

  • Comply with legal or regulatory requirements.

4. Legal Basis for Processing (EU)

For EU applicants, we rely on the following legal bases under GDPR:

  • Contractual Necessity: Processing your data is necessary for considering your application for a potential employment contract.

  • Legitimate Interest: We have a legitimate interest in evaluating your application and managing our recruitment process.

  • Consent: For sensitive information or specific uses of your data (such as diversity monitoring), we will ask for your explicit consent.

5. Data Retention

We retain your personal data for as long as necessary for the purposes of the recruitment process. If your application is unsuccessful, we may retain your data for future opportunities, with your consent, or as required by law. Typically, we will retain this data for up to 180 days unless otherwise required by law.

6. Data Sharing

We will not sell or lease your personal data to third parties. However, we may share your data with:

  • Service Providers: Third-party vendors (e.g., recruitment platforms or background check providers) who help us manage the recruitment process.

  • Legal Authorities: If required by law, we may disclose your data to regulatory or law enforcement agencies.

All third parties with whom we share data are bound by strict confidentiality and data protection agreements.

7. Data Transfer (EU-US)

If you are located in the EU, your personal data may be transferred to and stored in the US or other countries that may not provide the same level of data protection as your home country. We will only share your personal data with the following third parties for the purposes of processing your application: Luzmo INC. 

8. Your Rights

For EU applicants, you have the following rights under GDPR:

  • Right to Access: You can request a copy of your personal data.

  • Right to Rectification: You can ask us to correct any inaccuracies in your data.

  • Right to Erasure: You may request the deletion of your data, subject to legal and contractual limitations.

  • Right to Restrict Processing: You can ask us to limit the processing of your data.

  • Right to Data Portability: You can request your data in a structured, commonly used format.

  • Right to Object: You can object to our processing of your data based on legitimate interests.

For US applicants, while US data protection laws may vary by state, we respect similar privacy principles and will provide reasonable access to and correction of personal information as required.

9. Security of Your Data

We take reasonable and appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. Access to personal data is limited to those employees, agents, contractors, and third parties who have a business need to know.

10. Changes to This Policy

We may update this policy from time to time in response to changing legal, technical, or business developments. We encourage you to review this policy periodically for the latest information on our privacy practices.

11. Contact Us

If you have any questions about this privacy policy or your personal data, please contact us at:

  • Email: hr@luzmo.com

For EU applicants, you also have the right to lodge a complaint with the relevant data protection authority in your country.